Carson Municipal Code Art. S . Public Relations Commission

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Code reviser's note: Ordinance No. 02-1246 added these provisions as Subchapter R, §§ 27104.1 through 27104.8. They have been renumbered to avoid duplication.

There is hereby established a Public Relations Commission. Said Public Relations Commission may be known and referred to as the "Carson Public Relations Commission" or the "Public Relations Commission."

(Ord. 01-1239 § 2)

The Public Relations Commission shall consist of nine (9) members, and three (3) alternate members who shall be called upon, when necessary, in the order of their appointments as Alternate 1, 2 or 3, to substitute for any absent commissioner, each of whom shall have the qualifications hereinafter set forth. All members shall be appointed by the Mayor with the approval of a majority of the entire City Council present, including the Mayor. The tenure of any member of the Commission and any Alternate shall be terminable at will, and without cause, by removal on the motion of any member of the Council, duly seconded, and with the approval of a majority of the entire City Council present, including the Mayor. Subject to the provisions of this Section, the tenure of Commission members appointed on or after February 7, 2002, shall expire at midnight on the last day of the calendar month in which the next general municipal election after the member's appointment is held for seats on the Carson City Council. Each Commission member shall continue to serve until a successor has been appointed by the Mayor with the approval of a majority of the entire City Council present, including the Mayor, and has qualified unless the City Council declares the position to be vacant. Should any vacancy exist on the Commission, an appointment shall be made by the Mayor with the approval of a majority of the entire City Council present, including the Mayor. All appointments shall be made in an open meeting of the City Council.

(Ord. 13-1520 § 1; Ord. 13-1523 § 1; Ord. 13-1516 § 5; Ord. 12-1495 § 5; Ord. 11-1476 § 1; Ord. 04-1330 § 16; Ord. 01-1239 § 2; Ord. 04-1325 § 16)

The Public Relations Commission shall elect a Chairperson and a Vice Chairperson from among its members, for terms of one (1) year, at its first regular meeting and thereafter at its first regular meeting in July of each year. The Commission may also appoint such other officers as may be necessary or convenient for the administration of its business, at the same time and for like terms. Said officers shall enter in the duties of their office at the first regular meeting in July of each year. The Commission shall adopt Bylaws for the transaction of its business. The Bylaws, or any amendments thereto, shall become effective only upon approval by the City Council. The Commission shall keep a record of all its minutes, resolutions, actions, findings and determinations, all of which shall be filed with the City Clerk. Minutes, resolutions, and recommendations shall be filed with both the City Clerk and the City Manager.

(Ord. 01-1239 § 2)

The Public Relations Commission shall hold at least one (1) regular meeting in each month at such time and place as designated in the Bylaws of the Commission. Regular meetings may be adjourned by public announcement to a specified date, time, and place, and any such adjourned meeting shall be deemed a regular meeting. All meetings shall be open to the public. A majority of the members shall constitute a quorum.

(Ord. 01-1239 § 2)

If a member of the Public Relations Commission is absent from three (3) successive regular meetings without being excused by the Commission, or is absent for any reason for more than six (6) regular meetings in any twelve (12) month period, the office of such member shall be vacated and the Chair shall immediately notify the City Manager, who shall notify the City Council that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by the appointing authority for the member whose position is vacated.

(Ord. 01-1239 § 2)

The Carson Public Relations Commission shall have the following authority and duties:

(a) Act in an advisory capacity to the City Council, City Manager, and Public Information Manager in certain matters pertaining to public relations and public information services within the City of Carson.

(b) Recommend general policies on public relations and public information services for approval by the City Council, City Manager, or Public Information Manager.

(c) Advise the City Council, City Manager, and Public Information Manager concerning the development of public relations and information programs and events.

(d) Provide assistance to the Public Information staff on coordinating major public relations programs and events.

(Ord. 01-1239 § 2)

Each member and alternate member of the Public Relations Commission shall receive compensation at the rate of $35.00 for each meeting of the Commission attended by such member, not to exceed a total compensation of $70.00 in any one (1) month. Such compensation shall be paid on the first register of the month. The Secretary of the Commission shall submit to the Finance Officer at the end of each calendar month a statement showing the number of meetings of the Commission attended by each member during such month. No additional compensation shall be paid for expenses incurred by the members of the Commission in the performance of their duties, except that the City Council may, from time to time, authorize in advance expenditures for attendance at seminars, institutes or other meetings which the City Council finds beneficial to the Commissioners in the performance of their duties, and in the best interest of the City. Claims for such expenditures shall be filed with the Finance Officer and shall be subject to audit and approval by the City Council.

(Ord. 13-1520 § 2; Ord. 01-1239 § 2; Ord. 06-1368 § 13)

Each member of the Public Relations Commission shall reside or be employed in the City of Carson and be at least eighteen (18) years of age at the time of the member's appointment. "Employed in the City of Carson" shall mean that a commissioner's principal place of business or employment must be located in the City of Carson.

(Ord. 15-1567 § 2)