San Francisco County Municipal Code Art. III Public Information and Public

RECORDS Sec. 67.20. Definitions. Sec. 67.21. Process for Gaining Access to Public Records; Administrative Appeals. Sec. 67.21-1. Policy Regarding Use and Purchase of Computer Systems. Sec. 67.22. Release of Oral Public Information. Sec. 67.23. Public Review File – Policy Body Communications. Sec. 67.24. Public Information that Must Be Disclosed. Sec. 67.25. Immediacy of Response. Sec. 67.26. Withholding Kept to a Minimum. Sec. 67.27. Justification of Withholding. Sec. 67.28. Fees for Duplication. Sec. 67.29. Index to Records. Sec. 67.29-1. Records Survive Transition of Officials. Sec. 67.29-2. Internet Access/World Wide Web Minimum Standards. Sec. 67.29-3.

Sec. 67.29-4. Lobbyist On Behalf of the City. Sec. 67.29-5. Calendars of Certain Officials. Sec. 67.29-6. Sources of Outside Funding. Sec. 67.29-7. Correspondence and Records Shall Be Maintained.

Whenever in this article the following words or phrases are used, they shall mean:

(a) "Department" shall mean a department of the City and County of San Francisco. (b) "Public Information" shall mean the content of "public records" as defined in the California Public Records Act (Government Code Section 6252), whether provided in documentary form or in an oral communication. "Public Information" shall not include "computer software" developed by the City and County of San Francisco as defined in the California Public Records Act (Government Code Section 6254.9). (c) "Supervisor of Records" shall mean the City Attorney. (Added by Ord. 265-93, App. 8/18/93; amended by Ord. 375-96, App. 9/30/96; Proposition G, 11/2/99)

No record shall be withheld from disclosure in its entirety unless all information contained in it is exempt from disclosure under express provisions of the California Public Records Act or of some other statute. Information that is exempt from disclosure shall be masked, deleted or otherwise segregated in order that the nonexempt portion of a requested record may be released, and keyed by footnote or other clear reference to the appropriate justification for withholding required by Section 67.27 of this Article. This work shall be done personally by the attorney or other staff member conducting the exemption review. The work of responding to a public-records request and preparing documents for disclosure shall be considered part of the regular work duties of any City employee, and no fee shall be charged to the requester to cover the personnel costs of responding to a records request. (Added by Ord. 265-93, App. 8/18/93; amended by Proposition G, 11/2/99)

Any withholding of information shall be justified, in writing, as follows: (a) A withholding under a specific permissive exemption in the California Public Records Act, or elsewhere, which permissive exemption is not forbidden to be asserted by this ordinance, shall cite that authority. (b) A withholding on the basis that disclosure is prohibited by law shall cite the specific statutory authority in the Public Records Act or elsewhere. (c) A withholding on the basis that disclosure would incur civil or criminal liability shall cite any specific statutory or case law, or any other public agency's litigation experience, supporting that position. (d) When a record being requested contains information, most of which is exempt from disclosure under the California Public Records Act and this Article, the custodian shall inform the requester of the nature and extent of the nonexempt information and suggest alternative sources for the information requested, if available. (Added by Ord. 265-93, App. 8/18/93; amended by Proposition G, 11/2/99)