Los Angeles Municipal Code Art. 3 Powers and Duties in General

Section

20.8 Additional Powers and Duties of the Office of Administrative and Research Services.

20.8.1 Powers and Duties Previously Performed by the City Administrative Office or City Administrative Officer.

• 20.8.2 Committee Participation.

• 20.8.3 Office of Procurement.

• 20.13 Information Service.

In addition to the powers and duties granted to the Office of Administrative and Research Services by sections 290 through 293 and other provisions of the Charter, the Office of Administrative and Research Services shall have the power and duty to:

(a) Revenue Estimating and Long Term Financial Planning. In furtherance of the provisions of Charter section 291 (a) and (d), perform revenue estimating and long term financial and capital planning and report thereon to the Council and Mayor.

(b) Debt Issuance and Administration. Structure debt issuances and administer all general fund, special fund and other financing programs, except those of the proprietary departments, in accordance with the City’s Debt Management Policy and other provisions of this Code.

(c) Debt Impact Statements. Prior to the adoption of any ordinance or resolution authorizing the incurring of any indebtedness by the City or the placing of any debt authorization on the ballot, prepare a debt impact statement which analyzes the effect of the new debt on the City’s finances and indicates the amount of additional funds required to be budgeted for debt service, in accordance with Charter section 325. Nothing in this subsection shall preclude the Mayor from preparing or causing to be prepared a debt impact statement in accordance with the Charter.

(d) Risk Management Services. Provide risk management services and assistance, including studies, reports, analyses, assessments and recommendations with respect to risks and potential liabilities presented by the operations, practices and conditions existing in the various City departments, including but not limited to administering funds to provide for losses, placement of insurance contracts, and assisting with the management of claims presented against the City. The City Administrative Officer shall report on a quarterly basis to the Mayor, City Council and the Chief Legislative Analyst regarding the duties relating to risk management.

SECTION HISTORY

Added by Ord. No. 173,280, Eff. 6-26-00, Oper. 7-1-00.

Amended by: Subsec. (d) added, Ord No. 175,296, Eff. 7-28-03.

In addition to the powers and duties granted to the Office of Administrative and Research Services by Sections 290 through 293 and other provisions of the Charter, on or after July 1, 2000, the Office of Administrative and Research Services shall have the power and duty to perform all powers and duties assigned to the City Administrative Office under any provision of the Administrative Code, Municipal Code, or other City ordinance, except to the extent that the Charter has assigned the power or duty to a different department, office, board or officer. On or after July 1, 2000, the Director of the Office of Administrative and Research Services shall have the power and duty to perform all powers and duties assigned to the City Administrative Officer under any provision of the Administrative Code, Municipal Code, or other City ordinance, except to the extent that the Charter has assigned the power or duty to a different department, office, board or officer. On or after July 1, 2000, any provision of the Administrative Code, Municipal Code, or other City ordinance that refers to the City Administrative Office or City Administrative Officer shall be deemed to refer to the Office of Administrative and Research Services, or Director of the Office of Administrative and Research Services, except to the extent that the Charter has assigned the power or duty referred to in the provision to a different department, office, board or officer.

SECTION HISTORY

Added by Ord. No. 173,286, Eff. 6-26-00, Oper. 7-1-00.

In addition to the other duties assigned to the Office of Administrative and Research Services by the Charter or by ordinance, the Director shall, if appointed by the Council, serve as a member of any Committee or other such body created by the Council or to which the Council has appointing authority. Effective July 1, 2000, the Director shall serve on any committee previously established to which the City Administrative Officer was appointed a member, until such time as the Council takes appropriate action to change or eliminate the Director’s membership.

SECTION HISTORY

Added by Ord. No. 173,363, Eff. 7-29-00, Oper. 7-1-00.

SECTION HISTORY

Subsec. (a) based on Charter, Sec. 51(1); Subsec. (b) on Charter, Sec. 400; Subsec. (c) on Charter, Sec. 51(8).

Repealed by Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.

SECTION HISTORY

Based on Charter, Sec. 51.

Repealed by Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.

SECTION HISTORY

Based on Charter, Sec. 51.

Amended by: Ord. No. 154,252, Eff. 9-11-80.

Repealed by Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.

SECTION HISTORY

Para. 2 based on Charter, Sec. 52.

Amended by: Ord. No. 154,252, Eff. 9-11-80; Ord. No. 155,667, Eff. 7-31-81, Oper. 7-1-81.

Repealed by Ord. No. 173,023, Eff. 2-13-00, Oper. 7-1-00.

(a) Creation and Administration of the Office of Procurement. There is hereby created within the Office of Administrative and Research Services, also known as the City Administrator’s Office (CAO), an Office of Procurement (OOP).

1. Purpose. The purpose of OOP shall be to make recommendations to the City Council and Mayor regarding standards, policies, processes, and technology pertaining to the procurement and contracting activities and operations for all City departments, offices, boards, bureaus, and commissions, as defined by the Los Angeles City Charter and Administrative Code and as permitted by law.

2. Administration. The CAO shall appoint and monitor staff to effectuate the duties and responsibilities specified in Subsection (b).

3. Citywide Cooperation. All City departments, offices, boards, bureaus, and commissions shall comply with OOP’s guidance on procurement related issues to the fullest extent practicable consistent with the lawful and necessary conduct of their duties.

(b) Duties and Responsibilities of the Office of Procurement. The duties and responsibilities of OOP shall include, but not be limited to, the following:

1. Creation and implementation of a Citywide procurement strategy, subject to approval by the City Council and Mayor;

2. Procurement of Citywide contracts available for use by other departments and offices;

3. Identification of opportunities for the City to leverage its purchasing power;

4. Reporting to the City Council and Mayor, as requested, on metrics concerning City procurement and contracting activities;

5. Serving as an intermediary between the private sector and the City to address the needs of the business community and evaluation of equal opportunity participation in City contracts;

6. Advising the City Council and Mayor, in conjunction with the Bureau of Contract Administration (BCA), regarding contract compliance provisions in the Los Angeles City Charter and Administrative Code;

7. Developing and formulating guidance on the use of templates for requests for proposals and contracts (including the Standard Provisions for City Contracts, as drafted and released by the Los Angeles City Attorney’s Office), as allowed by law and to the extent the use of such templates is reasonably practicable and compatible with the City’s interests;

8. Providing Citywide support, training, oversight, and expertise regarding procurement, including competitive bidding and contracting processes;

9. Reviewing and providing recommendations, with support from City departments, offices, boards, bureaus, and commissions, to the City Council and Mayor regarding Citywide subcontracting requirements, ordinances pertaining to contracting and procurement, and other contract compliance requirements;

10. Developing strategies to streamline the vendor payment processes to improve Citywide payment processes, in collaboration with the Controller’s Office, and making recommendations to the City Council and Mayor to streamline the vendor payment process;

11. Evaluating and making recommendations to the City Council and Mayor regarding the integration of City procurement systems;

12. Compiling Citywide procurement and contracting data, evaluating effectiveness of procurement related ordinances, policies, programs and procedures concerning such data, and reporting relevant findings and recommendations to the City Council and Mayor; and

13. Assuming additional authority, if directed by the City Council and Mayor, as specified under Section 514 of the Los Angeles City Charter.

SECTION HISTORY

Added by Ord. No. 187,707, Eff. 1-18-23.

SECTION HISTORY

Subsec. (a) based on Charter, Sec. 51(1); Subsec. (b) on Charter, Sec. 400; Subsec. (c) on Charter, Sec. 51(8).

Repealed by Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.

SECTION HISTORY

Based on Charter, Sec. 51.

Repealed by Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.

SECTION HISTORY

Based on Charter, Sec. 51.

Amended by: Ord. No. 154,252, Eff. 9-11-80.

Repealed by Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.

SECTION HISTORY

Para. 2 based on Charter, Sec. 52.

Amended by: Ord. No. 154,252, Eff. 9-11-80; Ord. No. 155,667, Eff. 7-31-81, Oper. 7-1-81.

Repealed by Ord. No. 173,023, Eff. 2-13-00, Oper. 7-1-00.

The Director of the Office of Administrative and Research Services shall administer and control the activities of the Information Service.

SECTION HISTORY

Based on Ord. No. 99,040.

Amended by: Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.

SECTION HISTORY

Based on Charter, Sec. 51(6).

Repealed by Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.

SECTION HISTORY

Based on Charter, Sec. 53.

Added by Ord. No. 154,252, Eff. 9-11-80.

Repealed by Ord. No. 173,291, Eff. 6-30-00, Oper. 7-1-00.