Article II — DEPARTMENTS

Sec. 2A.30. Department Heads.

Sec. 2A.31. Department Responsibility for Workers' Compensation Costs.

Sec. 2A.32. Persons Designated to Certify as to Oath of Allegiance.

Sec. 2A.40. Roster of Officers and Employees Serving on Any Board, Commission or Committee.

Each elective officer in charge of an administrative office, the chief executive under a board or commission, the Controller, the City Administrator and each department head appointed by the Mayor shall have the powers and duties of a department head, except as otherwise specifically provided in the Charter.

Each department head shall be immediately responsible for the administration of his or her department, and shall file an annual report and make such other reports, estimates and recommendations at the time and in the manner required by law, or as required by the Mayor, board or commission.

The department head shall act as the "appointing officer" under the civil service provisions of the Charter for the appointing, disciplining and removal of such officers, assistants and employees as may be authorized. On the written direction of the department head concerned, the head of any utility, institution, bureau or other subdivision of such department may be designated as the "appointing officer" for such utility, institution, bureau or other subdivision. Non-civil service appointments and any temporary appointments in any department or subdivision thereof, and all removals therefrom shall be made by the department head, bureau head or other subdivision head designated as the appointing officer.

The department head shall issue or authorize all requisitions for the purchase of materials, supplies and equipment required by such department, provided that, on the written direction of the department head concerned, the head of any utility, institution, bureau or other subdivision of a department may likewise be vested with such power. Each department head or the head of a utility, institution, bureau or other subdivision of each department shall be responsible for the proper checking of all materials, supplies and equipment ordered for its purposes, and for the approval or disapproval of bills for claims rendered for such materials, supplies or equipment.

The head of any department, through the Mayor if part of the Executive Branch under the Charter, shall recommend to the Board of Supervisors such ordinances as may be required to carry out the powers vested and the duties imposed, and to establish or readjust fees or charges for permits issued to or work performed for persons, firms or corporations when these are subject to the department's jurisdiction.

Each department head, through the Mayor if part of the Executive Branch under the Charter, may suggest the creation of positions subject to the provisions of the Charter, and may reduce the forces under his or her jurisdiction to conform to the needs of the work for which he or she is responsible.

(Added by Ord. 277-96, App. 7/3/96; amended by Ord. 204-04, File No. 040754, App. 8/5/2004)

The Board of Supervisors of the City and County of San Francisco hereby declares that all departments shall share responsibility for workers' compensation costs and shall more effectively monitor and manage workers' compensation costs for employees of the City and County of San Francisco. To achieve this purpose, effective January 1, 2001, it shall be required that:

(a) Department heads shall identify and utilize limited or modified duty assignments whenever practical for workers with disabilities;

(b) Department heads shall identify the person or persons with authority and responsibility for monitoring and managing workers' compensation costs and shall assist communications between the workers' compensation claims division and the injured employee;

(c) Operating managers at all levels shall be responsible for monitoring and managing workers' compensation costs and shall receive training for this purpose;

(d) Performance evaluations of individual managers shall include review of their management of workers' compensation claims and costs;

(e) City-wide budgeting and accounting mechanisms shall be established to allocate to each department its equitable share of workers' compensation costs;

(f) Automated data on employee workers' compensation claims shall be produced and made available by the Human Resources Director, the Controller, and all departments, in form and frequency determined by the Workers' Compensation Council to be sufficient to permit effective analysis for department management of workers' compensation costs;

(g) Department heads shall submit a written report each quarter to the Workers' Compensation Council on the status of the department's workers' compensation claims. These reports shall include but not be limited to incidence rates of employee injuries, lost workday incident rates, year-to-year comparisons, utilization by the department of limited or modified duty assignments and disability transfers.

(Added by Ord. 357-91, App. 10/2/91; amended by Ord. 18-95, App. 1/25/95; Ord. 103-00, File No. 000534, App. 5/26/2000; Ord. 250-00, File No. 001489, App. 10/27/2000)

The chief executive officer of each department of the City and County is hereby designated as the officer in such department who shall ascertain and certify that all officers and employees within such department have taken the oath of affirmation or allegiance required by State law. The General Manager of the Civil Service Commission shall ascertain and certify that each officer so designated has taken such oath or affirmation of allegiance.

(Formerly Sec. 18.10; amended by Ord. 161-68, App. 6/26/68; renumbered by Ord. 327-00, File No. 001922, App. 12/28/2000)

The Mayor shall prepare and maintain on a current basis a roster of officers and employees of the City and County appointed, elected or designated to serve on any board, commission or committee pursuant to Federal or State law or ordinance, resolution, joint exercise of powers agreement or any other agreement entered into by or on behalf of the City and County. The appointing authority shall, with respect to any officer or employee heretofore or hereafter appointed, elected or designated to serve on any such board, commission or committee, forthwith transmit written notification to the Mayor of such appointment, election or designation.

(Added by Ord. 12-73, App. 1/5/73; amended by Ord. 70-00, File No. 000357, App. 4/28/2000)