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Sample Move-In/Move-Out Inspection Form

S. Family Type and Membership in Family

HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs · 2026 edition · updated 2026-10-05 · United States

  1. For elderly household where the head, co-head, or spouse is 62 years of age or older verification of age may be provided by:

    • a. Copy of a birth certificate, baptismal certificate, census record, official record of birth or other authoritative document; or

    • b. Receipt of supplemental security income old age benefits or social security retirement benefits.

  2. For disability (because the individual's eligibility for admission is dependent on his/her being a person with a disability [handicap] or because the individual claims eligibility for income deductions that are given to persons with disabilities [handicaps]) verification of disability (handicap) may be provided by:

    • a. Receipt of supplemental social security disability or social security disability benefits, which would provide verification that an individual met the definition of "person with disabilities" as shown in Definition E of Figure 3-6 in Chapter 3 of this handbook; or

    • b. Verification by a reliable source that the individual meets the relevant definition of a "person with a disability (handicap)" for the particular project. See Chapter 2 regarding individuals' requests for reasonable accommodations.

IMPORTANT : See Appendix 6-B for the limitations on information that may be verified. Appendix 6-B also requires the owner to provide an explanation to the applicant/tenant describing these limitations. In particular, the consent should request the third party to identify any of the relevant definitions that apply to the individual. Any other request for information about the individual is not relevant and may not be asked (e.g., diagnosis, treatment plan).

  1. For family members younger than age 18, verification of age may be provided by birth certificate, adoption papers, and/or custody agreements.

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