2. First Reminder Notice.

• a. Owners must provide tenants with a reminder notice at least 120 days prior to the recertification anniversary date.

• b. The First Reminder Notice must do the following:

  • (1) Refer to the requirements in the HUD model lease regarding the tenant’s responsibility to recertify annually.

  • (2) State the name of the staff person at the property to contact about scheduling a recertification interview, the contact information for this person, and how the contact should be made. The owner may propose an interview date as long as the tenant has the option to reschedule the interview for a more convenient date and time.

  • (3) Give the location, days, and office hours that property staff will be available for recertification interviews.

  • (4) List the information that the tenant should bring to the interview.

  • (5) State the cutoff date by which the tenant must contact the owner and provide the information and signatures necessary for the owner to process the recertification.

  • (6) State that if the tenant responds to the owner after the specified cutoff date (10[th] day of the 11[th] month after the last annual recertification), the owner will process the annual recertification but will not provide the tenant 30 day notice of any resulting rent increase.

  • (7) State that if the tenant fails to respond before the recertification anniversary date, the tenant will lose the assistance and will be responsible for paying the Section 236 market rent in a 236 project, 110% of BMIR rent or the

HUD Multifamily Occupancy Handbook Chapter 7: Recertification, Unit Transfers, and Gross Rent Changes

6/07

7-12

Section 1: Annual Recertification full contract rent in a Section 8 or Section 202 PAC project. In a Section 202 PRAC or Section 811 PRAC project, the tenant may be evicted for noncompliance with the lease requirement to recertify annually.

• c. Owners must maintain a copy of this notice in the tenant file documenting the date the notice was issued.

• d. A sample First Reminder Notice is included as Exhibit 7-2.

3. Second Reminder Notice.

   • a. If the tenant fails to respond within 30 days of the First Reminder Notice, the owner must provide a Second Reminder Notice approximately 90 days prior to the tenant’s recertification anniversary date informing the tenant that his/her recertification information is due.

   • b. The Second Reminder Notice must provide the tenant with all of the information given in the First Reminder Notice. (See subparagraph B-2 b above.)

   • c. Owners must maintain a copy of this notice in the tenant file documenting the date the notice was issued.

   • d. A sample Second Reminder Notice is included as Exhibit 7-3.

4. Third Reminder Notice.

• a. If the tenant does not respond to the Second Reminder Notice before 60 days prior to the recertification anniversary date, the owner must provide the tenant a Third Reminder Notice no later than 60 days prior to the anniversary date. This notice also serves as a 60-day notice to terminate assistance, and as a 60day rent increase notice. (See Chapter 8 for information on the termination of assistance.)

  • b. The Third Reminder Notice must do the following:

    • (1) Provide the tenant with all of the information given in the First Reminder Notice. (See subparagraph B-2 b above.)

    • (2) Specify the amount of rent the tenant will be required to pay if the tenant fails to provide the required recertification information by the recertification anniversary date and state that this rent increase will be made without additional notice.

    • (3) In a Section 202 PRAC or 811 PRAC project, state that the tenant may be evicted for noncompliance with the lease requirement to recertify annually.

HUD Multifamily Occupancy Handbook Chapter 7: Recertification, Unit Transfers, and Gross Rent Changes

6/07

7-13

Section 1: Annual Recertification

4350.3 REV-1

NOTE TO OWNERS: Eviction should be pursued only as a last measure for enforcing compliance. Prior to any eviction proceedings, owners must make every effort to contact the disabled and frail elderly to be sure the requirements of the recertificaiton process are communicated in a manner that is comprehended by the tenant.

• c. Owners must maintain a copy of this notice in the tenant file documenting the date the notice was issued.

• d. A sample Third Reminder Notice is included as Exhibit 7-4.