Briefing Topics

1. The briefing may cover a variety of topics. The following list identifies topics related to lease requirements that are important to discuss with the tenant:

   • a. Signatures;

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• b. Term of lease;

• c. Annual/interim recertifications;

• d. Rent;

• e. Security deposit

• f. Lease attachments, when applicable (e.g., HUD-50059, HUD50059-A, move-in inspection report, house rules, lead-based paint disclosure form, pet rules, live-in aide, VAWA addendum);

  - g. Other charges;

  - h. Maintenance/damages;

  - i. Rights and responsibilities: At move-in and annually at recertification, owners are required to provide the head of household with a copy of the Resident Rights and Responsibilities brochure reissued by HUD in the fall of 1998. The brochure is available in 10 languages through the HUD Multifamily Clearinghouse at 800-685-8470 and HUD’s LEP website at http://www.hud.gov/offices/fheo/lep.xml;

  -

  - j. EIV & You Brochure . Owners are required to provide applicants at the time of selection from the waiting list or final application processing and tenants annually at recertification a copy of the EIV & You brochure. The brochure is posted on the Multifamily EIV website and is also available through the HUD Multifamily Clearinghouse at 800-685-8470.*

  - k. Penalties for fraud ;

  - l. Termination of assistance ;

  - m. Termination of tenancy ; a nd

  - n. General rules.

  2. Exhibit 6-6 provides examples of more detailed information that may be prov i ded to the tenant during the briefing.

• C. Conducting the Briefing Meeting

If owners decide to conduct a briefing with new tenants:

1. They are advised to conduct the briefing before the tenant signs the lease to make sure that the tenant has a good understanding of his/her obligations and responsibilities prior to move-in.

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2. They must make sure that the presentation is clear. If at all possible, it is suggested that the presenter use visual and media aids such as slide presentations and charts to conduct the briefing. Owners must ensure that there are appropriate means to communicate with hearing and/or speech impaired individuals. In addition, information may also have to be conveyed in languages other than English for LEP persons, in accordance with HUD guidance available on HUD’s LEP website at http://www.hud.gov/offices/fheo/lep.xml.

3. It would also be beneficial for the tenant to receive an information packet that contains handouts summarizing important topics covered during the briefing. If applicable, forms can also be given to the residents during the briefing.

4. Preferably, the briefing does not take place the same day the tenant signs the lease. This way the tenant will have time to think of questions regarding the lease.