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Document Package for Applicant's/Tenant's Consent to the Release Of Information

Example – Timely Recertification of a Tenant

HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs · 2026 edition · updated 2026-10-05 · United States

  • Recertification anniversary date is 9/1.

    • Owner sends tenant First Reminder Notice on 5/1.

    • Owner sends tenant Second Reminder Notice on 6/1.

    • Tenant reports for recertification interview on 6/25.

    • Owner completes processing of recertification and provides 30-day notice of rent increase to the tenant on 7/25.

    • Assistance payment, TTP, and tenant rent change on 9/1.

  • C. Timely Tenant Response, But Short Processing Time

    1. This situation can occur as follows:

      • a. The owner provides the First, Second, and Third Reminder Notices per HUD requirements; and

      • b. The tenant reports for the recertification interview just prior to the 10[th] day of the 11[th] month after the last annual recertification. The owner is then responsible for completing the verification process in time to give the tenant a 30-day advance notice of any rent change. In order to complete the verification processing and provide the notice in time to have the new rent take effect by the recertification anniversary date.

Third-party verification must continue to be pursued for other types of income or for deductions or family composition, but the processing of the recertification can be completed using other sources of verification. The owner must use the EIV Income Report as third party verification of employment and income unless the tenant disputes the EIV information or cannot provide acceptable documentation to use for rent calculation. (See Chapter 5 for more information on verifying and determining income using EIV.)

  1. Should the owner fail to complete the verification process in time to give the tenant a 30-day advance notice of a rent increase, the tenant’s rent increase may not take effect until the 30-day rent increase notice period has expired. The HAP change, however, will be effective on the recertification anniversary date.

If the tenant’s rent is decreasing, no 30-day advance notice is required. Both the tenant’s rent and the HAP will change on the recertification anniversary date.

HUD Multifamily Occupancy Handbook Chapter 7: Recertification, Unit Transfers, and Gross Rent Changes

8/13

7-15

Section 1: Annual Recertification

4350.3 REV-1

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▸Contents — HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs
HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs

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