K. Chapter 9, Required HUD-50059 and Subsidy Data Reporting

Corrected erroneous references or typos: 9-6.E, 9-7.C, 9-7.D, Figure 9-3, 9-9.C.6, 9-12.A, 9-12.C, 9-12.E.4.a, e and f

Additional clarification on existing text: Figure 9-1 Note - Removed note relating to HUD-50059 being eliminated as it has been reinstated. Paragraph 9-5.A.1 - Removed "The Contract Administrator is the entity who issues subsidy payments for the assistance contract."

Paragraph 9-5.A.3.a and b. - Removed references to Appendices and added a reference to the MAT User's Guide. Paragraph 9-5.A.4.b - Added extenuating circumstances for signing HUD-50059 and added copies of the HUD-52670A Parts 1 and 2 and related and supported forms must be retained.

Paragraph 9-5.A.5.b - Revised the section on services that may be provided by a Service Bureau.

Figure 9-2 - Added special claims must be submitted for payment within 90 calendar days of the approval date and that HUD-50059 data should be submitted throughout the month as the completed data is available. Also removed the sentence addressing failure to submit data within 60 days. Clarified that the time frames are calendar days. Paragraph 9-5.B - Removed text discussing specific TRACS internet applications.

Paragraph 9-6.B - Added the HUD-52670-A part 1 and 2 must have original signatures.

Paragraph 9-7.C - Consolidated text and removed all MAT references and Figures 9-3, 9-4, 9-5- and 9-6. Paragraph 9-7.D - Moved text regarding resources for correcting TRACS errors into a new 9-7.D from 9-8. Removed other information regarding the MAT. Figure 9-7 was changed to Figure 9-3. Changed references from TRACS Hotline to Multifamily Help Desk Hotline

Form HUD-23 (9/81)

Paragraph 9-7.E.1 - Added upon request, the files must be made available for review by HUD or the Contract Administrator.

Paragraph 9-7.E.3 - Added new paragraph stating owners must dispose of all files and records in a manner that will prevent any unauthorized access to personal information, e.g., burn, pulverize, shred, etc.

Paragraph 9-8 - New paragraph "The HUD-50059". Moved text on MAT information from Appendix 6 that is not available from other sources. Referenced user to consult the MAT User's Guide for additional information. Paragraph 9-9 - Changed TRACS Help Desk hotline to Multifamily Help Desk hotline. Paragraph 9-12.B.2 - Added owners must keep a copy of the signed HUD-52670 and supporting documents. Paragraph 9-12.B.3 - Added copies of signed HUD-50059 consistent with the HUD-52670-A must be kept in the tenant file. Signed HUD-52670 and supporting documents must also be kept.

Paragraph 9-12.B.5 - Added note if an owner elects to grant rent concessions they cannot bill HUD for either the rental assistance or the tenant's portion of the rent for the month or months the concession is given." Paragraph 9-12. C.2 - Added prior to submitting requests for assistance payments or special claims all of the supporting tenant data must be in TRACS.

Paragraph 9-12.C.3 - Removed 9-12 C.3 a-e listing the information to be submitted on the HUD-52670. Paragraph 9-12.E.4.g - Replaced subparagraph g with instructions on calculating an adjustment involving two partial months.

Paragraph 9-12.F.1 and .4 - Deleted statements that are not part of the certification on the HUD-52670. Paragraph 9-13.B.1 - Added the requirement to return undisbursed utility reimbursements to HUD. Paragraph 9-14 - Paragraph updated to reflect current requirements for processing special claims.

Paragraph 9-15.A - Removed "unassisted" before basic rent and "or the new authorized rent under the Section 8 markup-to-market program."