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Exhibit 7-4: Sample Annual Recertification Third Reminder Notice/Notice of Termination

1. Failed EIV Pre-Screening Report

HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs · 2026 edition · updated 2026-10-05 · United States

This report identifies tenants who fail the EIV pre-screening test because of invalid or missing personal identifiers (last name, DOB or SSN). The tenants identified in this report will not be sent to SSA for the SSA identity test until the personal identifier information is corrected in TRACS.

Owners must:

  • a. Use this report monthly to identify tenants that did not pass the pre-screening test and the reason(s) they did not pass so that the errors can be corrected. Owners must follow up with tenants identified on the report where discrepant personal identifiers were not corrected at the time of recertification.

  • b. Before contacting the tenant, confirm accuracy of data entry in TRACS, e.g., has a number been transposed when entering the SSN.

  • c. Confirm with the affected tenant their SSN, last name, and/or DOB.

  • d. Obtain documentation from the tenant to verify any discrepant personal identifiers.

  • e. Correct any discrepancies in TRACS so that the tenant will be included in the TRACS file provided to the EIV system for inclusion in the SSA identity test.

  • f. Print and retain a copy of the report in a master “Failed EIV Prescreening Report” file. The report must be documented with action taken to resolve invalid or discrepant personal identifiers.

See Exhibit 9-1 for the EIV Failed Pre-screening Report Error Messages and corrective action.

NOTE: This report will include those persons who are exempt from the SSN disclosure and verification requirements. In these instances, the owner will note on the copy of the report retained in the “Failed EIV PreScreening Report” master file that the tenant(s) is exempt from SSN requirements.

Exempt from SSN disclosure and verification requirements:

  • Tenants who were 62 years of age or older as of January 31, 2010, and whose initial determination of eligibility was begun before January 31, 2010; and

HUD Multifamily Occupancy Handbook Chapter 9: Enterprise Income Verification (EIV)

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9-24

Section 3: EIV Reports

4350.3 REV-1

  • Individuals who do not contend eligible immigration status.

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▸Contents — HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs
HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs

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