9-18 EIV Rules of Behavior (ROB)

• A. With EIV System Access ROB Requirements

HUD Multifamily Occupancy Handbook Chapter 9: Enterprise Income Verification (EIV)

8/13

9-33

Section 4: Security of EIV Data

4350.3 REV-1

All EIV users who have access to the EIV system must adhere to the EIV ROB signed at the time of requesting access to the EIV system.

1. Instructions for requesting access to the EIV system for both internal HUD users and external users are posted on the Multifamily EIV website at: http://www.hud.gov/offices/hsg/mfh/rhiip/eiv/eivapps.cfm

2. External users. The signed initial and current online (unsigned) access authorization forms containing the ROB must be kept on file along with the owner approval letters. Upon request, the forms must be made available to the entity monitoring EIV system compliance.

3. Internal users. A copy of the signed ROB will be kept on file by the TRACS/EIV Security Officer and a signed copy should also be retained by the EIV user.

4. Each HUD Program Center and Contract Administrator must have at least two staff members with access to the EIV system who can provide other staff members with EIV reports used for monitoring purposes.

• B. Without EIV System Access ROB Requirements

  1. Owner and management agent staff, service bureau staff, HUD staff and CA staff who do not have access to the EIV system but who view or use EIV data/reports provided by authorized EIV Coordinators or EIV Users in order to perform their job functions, must adhere to the EIV ROB posted on the Multifamily EIV website at:

     • =

     • http://portal.hud.gov/hudportal/HUD?src /program_offices/housing/mfh/rh iip/eiv/eivapps.

The ROB must be signed and kept on file. Upon request, the signed ROB must be made available to the entity monitoring EIV system compliance.