9-10 Independent Third Party Verification

• A. Owners must request and obtain independent third party verification directly from the source which is used to complement EIV data when the below occurs. In these situations, the owner must not use tenant-provided documentation even if generated from a third-party source.

  1. The tenant is unable to provide acceptable and current employment and/or income documentation to support the wage and unemployment income in EIV;

  2. The tenant disputes the EIV income information;

  3. There is an EIV income discrepancy reported at the time of recertification (annual or interim) or at other times as specified in the owner’s policies and procedures;

  4. There is incomplete EIV employment or income data for a tenant and the owner needs additional information. Examples of additional information include but are not limited to:

     • (a) Effective date of income (i.e. employment, unemployment compensation or Social Security benefits).

     • (b) For new employment: pay rate, number of hours worked per week, pay frequency, hire date (not required to be reported to state so it may not be in EIV), etc. (See Exhibit 9-6 for data elements that are optional for employers to report to the state.)

     • (c) There is no EIV employment or income data for a tenant.

See Chapter 5, Paragraph 5-13 for information on acceptable verification methods.

• B. When the owner is unable to obtain third party verification, e.g., the third party does not respond, the tenant file must be documented why third party verification was not available. (See Chapter 5, Paragraph 5-18 for documentation requirements.)

• C. The owner may accept self-declaration from the tenant only if third party verification cannot be verified by another acceptable verification method. (See chapter 5, Paragraph 5-13.B for certification requirements.)

• D. Owners always have the discretion to obtain additional third party verification of income or verification of other EIV data based on circumstances encountered during the recertification process.

HUD Multifamily Occupancy Handbook Chapter 9: Enterprise Income Verification (EIV)

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Section 3: EIV Reports

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