12.3.4.3 Inspections

• A. Duties. The major functions during inspection are to:

1. Evaluate the performance of the contractor and construction administration of the supervisory Architect;

2. Report on the contractor’s conformance with construction schedule;

3. Report on occupancy, delays, disputes, and changes;

4. Conduct inspections of periodic construction progress and of critical phases of the work;

5. Report noncompliance with the contract documents observed by the inspector and/or the supervisory Architect;

6. Determine that the amounts requested by the contractor and recommended by the Architect for payment are reasonable;

7. Conduct employee wage interviews using form HUD-11; and,

8. Report on labor and EEO compliance.

9. Review completed units and execute the form HUD-92485 Permission to Occupy as required;

10. Report on compliance with a relocation plan, when applicable (see Appendix 3, Section A.3.5 for applicability and requirements).

B. Frequency. The inspector shall make one job site visit each month for new construction and substantial rehabilitation projects, except when HUD determines no inspection is necessary due to the progress of the work in a particular period. Additional visits may be necessary due to the nature of the

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Chapter 12 Construction Period 12.3 HUD Construction Inspection and Monitoring

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project. The frequency of inspection should ensure reasonable continuity and be appropriately scheduled for the size and character of the project, the speed with which construction is progressing and the quality of work on the project. Visits should be scheduled to observe major construction operations without neglecting lesser operations. Enough time must be allotted to each visit to make a complete inspection. Inspection frequency for Section 223(f) transactions is described in Section 12.17.2.

C. Form. Each inspection shall be recorded on a HUD Representative's Trip Report, form HUD-95379.

D. Reporting requirements. The following documents or forms executed during inspection must be sent promptly to the CA, the Project Architect and the Lender’s Construction Loan Administrator:

1. HUD Representative’s Trip Report, form HUD-95379. Original to the CA, with copies to the Architect and the Lender’s Construction Loan Administrator.

2. Contractor’s Requisition, form HUD-92448. Original to the Lender’s Construction Loan Administrator for signature with copies of the signed documents to the CA, the Architect and the HUD Inspector.

3. Change Order form HUD-92437. Original to the Lender’s Construction Loan Administrator for signature with copies of the signed document to the HUD CA, the Architect, and the HUD Inspector.

4. Permission(s) to Occupy, form HUD-92485 . When all required signatures (mortgagor, Architect, contractor, Lender, and HUD Inspector) are affixed, the document will be sent to the HUD CA for approval. Upon signing by the FHA authorized agent, copies are sent to the Lender’s Construction Loan Administrator, the Architect, and the HUD Inspector.

5. Nonconformity with HUD requirements. If any nonconformity with HUD requirements or site conditions not considered in the design is found at any point, they are to be reported by memorandum to the CA and to the Regional Center Director.