5.8.3 Construction Documents

• A. The Lender shall submit the following construction documents to HUD for review and approval prior to initial endorsement:

1. Final, signature-ready drafts of the Building Loan Agreement, form HUD-92441M, the Construction Contract, form HUD-92442M and the Supplementary Conditions to the construction contract (form HUD-92554M).

Ensure the correct identification of drawings and specifications on contract forms.

• 1. Project name, HUD project number, and Project Architect’s name.
• 2. Drawings and specifications by sheets, pages, and date or by index with date of last revision of sheet and page.
• 3. Addenda, if any, by number and date.

Ensure compliance with any architectural requirement or condition.

2. Survey and Surveyor’s Report, form HUD-91073M, which must be reviewed:

   • For compliance with Survey Instructions and Certificate.

• To confirm that the legal description and survey property boundaries agree.

• To confirm consistency of the approved plans and site plan with the survey and the description of any easements, joint use and access agreements, dedications of land for public rights of way, and state or local subdivision requirements.

The Survey (plat) shall be full-sized hard copy.

3. Contractor’s Estimated Progress Schedule. Article 3.10.1 of the AIA General Conditions requires the General Contractor to prepare and submit an “estimated progress schedule for the work” to the Borrower and Project Architect. (See instructions for how to prepare the progress schedule in Section 5.3.1.D).

   • The Borrower or Project Architect must submit a copy to the Lender’s Construction Analyst at least 30 days before initial endorsement, and a final copy must be provided with the permit-ready drawings not later than 10 days prior to endorsement.

• The Lender’s Construction Analyst must review the schedule to ensure it relates to all the construction activities required by the construction documents, including dates for the stages of construction.

• Copies of the approved schedule are distributed with other construction documents at initial endorsement and used to monitor construction progress.

4. Drawings and Specifications. Submit three sets and confirm that:

   • Master Sets No. 1, 2 and 3 are the same as accepted and identified in the Firm Commitment. (For projects approved for streamlined processing, the Lender must confirm that the final plans and specifications are acceptable, complete and consistent with Firm Commitment exhibits.) Indicate the total number of pages in the drawings and specifications. HUD may, at its discretion, eliminate the requirement for set No. 2 (HUD review set).

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• Cover and last drawing sheets, and the first and last specification pages of all sets, are signed by representatives of the Project Architect, Architect administering the contract, owner, contractor, Lender, and bonding company, if any.

• Master Set is bound and signed as described above on the cover sheet and last sheet of the drawings and the first and last pages of the specifications. Signatories must initial opposite any “last minute” revisions not covered by Firm Commitment or addendum. The master set must be identified as such.

  • Lender’s signatory is an individual or individuals who are authorized to sign at closing, and who must sign and initial the plans and specifications (see Appendix 5, Section A.5.5). HUD will accept only the Lender’s authorized signatory, who must be identified as such for HUD by the Lender.

5. Drawings and Specifications. The Lender must retain one set and confirm that the:

   • Lender set is the same as the set that was accepted and identified in the Firm Commitment (or approved after Firm Commitment per streamline processing). Indicate the total number of pages in the drawings and specifications.

• Cover sheets are signed by representatives of the Project Architect, Architect administering contract, owner, contractor, Lender, and bonding company, if any.

• Lender set is signed by signatories on the cover sheet and the last sheet of the drawings and the first and last pages of the specifications. Signatories must initial opposite any “last minute” minor revisions not covered by Firm Commitment or addendum or as approved per streamline processing.