12.9.1 General Procedure

A. Any contemplated changes are first discussed among the Architect, contractor, owner, and HUD inspector.

B. The HUD inspector may assist the General Contractor and owner by reviewing potential change order packages as desired to make a preliminary determination of technical acceptability before the change is submitted for approval to the Lender and the HUD Office. (This neither commits HUD to the change, nor relieves the Architect or the contractor of having to submit form HUD-92437.)

C. All onsite changes to construction documents and requests for time extensions must be submitted for approval on form HUD-92437, Request for Construction Changes - Project Mortgages.

1. Required attachments for physical changes are:

   • Appropriate modifications to the contract drawings and specifications;

• Architect's statement that the change:

  • 1. Conforms to the original intent of the contract drawings and specifications;
  • 2. Is necessary to overcome an impediment to construction or is an addition desired by the owner.

• Backup documentation from the contractor of the amount requested consisting of itemized quantities and costs including a breakdown of labor and materials, as well as any requisite general requirements and eligible allowances for overhead and profit.

2. The form must be signed by the:

   • Borrower,

• Contractor,

• Architect; and,

  • Authorized representative of the Lender.

• D. All offsite changes to construction documents and requests for time extensions must be:

1. Requested in a letter or other format acceptable to the CA, but not on form HUD-92437.

2. Documented and processed the same as on-site changes.

MAP Guide, March 2021 Go to beginning of Chapter 12

Bookmarked Version Go to Acronym and Abbreviation List, Glossary, Index

Chapter 12 Page 12-26

To return to this page after clicking a link, press ALT + Back Arrow

Chapter 12 Construction Period 12.10 Change Orders – HUD Architectural and Cost Instructions

Go to Table of Contents

E. HUD will promptly review all requests submitted so delays will not affect construction or contractor requisitions.

1. Processing should normally take no more than 5 workdays and is directed by the CA.

2. All construction change requests must be reviewed, signed, and dated by the CA.