12.3.4.9 Construction Record

A. From the initial construction start through final inspection, the HUD Inspector shall be responsible for maintaining a record of construction that includes minutes of the pre-construction conference as well as

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Chapter 12 Construction Period 12.3 HUD Construction Inspection and Monitoring

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reports of required guarantee inspections. The Inspector shall keep a record binder when the CA first assigns the project or may elect to expand the project record binder to include inspection reports. All forms, reports, decisions, and documents relevant to construction or inspection reporting shall be recorded in the binder in chronological order. The forms and documents listed below shall be included in the Construction Inspection Record Binder, when applicable.

1. Drawings and specifications: Set 1, 2, and 3 referenced in journals though filed elsewhere (record the storage location of set 1 and use of 2 and 3).

2. Off-site drawings and specifications (referenced in journal).

3. Construction Contract, forms HUD-92442M.

4. Owner-Architect Agreement.

5. Progress schedule (form HUD 5372) and construction schedule (See Chapter 5, Section 5.3.1.D and Section 5.3.2.2).

6. Contractor's and/or Borrower's Cost Breakdown, form HUD-2328.

7. HUD Representative's Trip Report, form HUD-95379.

8. Contractor's Requisition, form HUD-92448.

9. Change Orders form HUD-92437, AlA G710, and Architect's supplemental instruction or equivalent.

10. Letters, memoranda, notes, and worksheets.

11. Journal of Architectural Actions (if separate binder).

12. Surveyor's Report, form HUD-91073M (final and others, if requested).

13. Permission(s) to Occupy, form HUD-92485.

14. Record of established escrows including amounts escrowed and a complete list of unfinished construction items, record of call-back inspections and recommendations for monies to be released.