A.5.4.3 Required Exhibits for Refinance or Acquisition

• A. Property site related exhibits must include:

1. Location map;

2. Aerial photograph or satellite images for each site showing all structures and full site labeled by property name and site address;

3. USGS Seismic Threshold Report; and

4. A seismic report per Appendix 5, Section A.5.3 for existing properties, if the values for SXS and SX1 exceed prescribed parameters.

• B. Property Legal Exhibits must include:

1. Certificate of Occupancy or Final Inspection Report, if available, or a statement from the jurisdiction with building and/or zoning code enforcement authority recognizing any legal non-conforming use;

2. Municipal Code Violation Report/Clear Report, and Fire Marshall’s Report/Clear report; and

3. City/County Health Officer’s report/clear report where private water supply or sewage treatment systems are involved.

• C. Property Physical Condition Related Exhibits that must be attached to CNA e-Tool are as follows:

1. Set of as-built plans, if available. This may be submitted separately if the file-size is prohibitive;

2. Supporting documents and Reports for describing the condition of the property such as Intrusive Inspection Reports, etc., as relevant;

3. While photos or text documents may be attached to address a particular component or topic, it is recommended that the Needs Assessor and/or Lender assemble photography and comments in a single or multiple pdf documents organized by Need Category, i.e., by ASTM outline, e.g., 3.2 Site, 3.3 Mechanical & Electrical Systems, etc. These attachments should cover all Need Categories identified at the property. See the Standard Estimated Useful Life Table for Need Categories. Annotated photography for existing properties must show and be organized as follows:

   • Sites and buildings, unique and typical common spaces, each unit type (but not model units used for marketing purposes), including all rooms and baths, and typical conditions together with any photos necessary to document specific locations and/or the nature or content of immediate repairs. Photos of unit types should include any common areas (hallway, breezeway, elevator) that must be transited to access the unit;

• If Fair Housing Act units or designated UFAS accessible units are present, photographs of one unit of each unit type that is covered or designated. These photos should include documentation of compliance (or not) with dimensional requirements;

• Where distinct conditions characterize groups of units, (e.g., renovated units vs. un-renovated units), photos of the unit of each distinct condition as though the distinct condition defined a separate unit (e.g., 1-BR/1-BA renovated vs. 1-BR/1-BA unrenovated); and

• Annotated or labeled photos indicating the location (building and/or unit or location on site) as well as the description of the photographed object and relevant comments, if any.

MAP Guide, March 2021 Go to beginning of Appendix 5

Bookmarked Version Go to Acronym and Abbreviation List, Glossary, Index

Appendix 5 Page A5-24

To return to this page after clicking a link, press ALT + Back Arrow

Appendix 5 Architectural and Construction Analysis A.5.5 Firm Commitment Drawings and Specifications

Go to Table of Contents

4. Any O&M plans in use or proposed for use at the property (e.g., Lead Based Paint, Asbestos Containing Material).; and

5. The Borrower’s written narrative describing the operational policy to distinguish capital needs versus operating expense items for maintenance (see Appendix 5, Section A.5.7.4.1), when the Borrower proposes or claims to include capital expenditure items in the operating expense.

• D. Hired Third-Party and Professionals Related Exhibits must include the following:

1. A statement of qualifications and experience for the Needs Assessor unless such a statement has been entered on the “Narrative” section of the CNA e-Tool;

2. Third-party certifications for the Lender’s Needs Assessor consistent with Chapter 11, Section 11.2.3;

3. If a Project Architect has been retained, include:

   • The Architect’s resume and other supporting documents evidencing qualification

• The Owner-Architect Agreement, AIA B104;

• The Project Architect’s certification for a refinancing transaction substantially in the form of Appendix 5, Section A.5.8.2;

• Plans and Specifications, file size permitting (otherwise, submit separately);

• The plans and specifications, to be submitted at the time of closing in the same manner as the requirements described for new construction or substantial rehabilitation applications. (See Chapter 5, Section 5.8.3.A.4 and Section 5.8.3.A.5); and

Lender’s 223(f) Repairs & Alterations Cost Worksheet (See Appendix 5, Section A.5.12).

4. If a General Contractor has been retained, submit the following:

   • The General Contractor’s resume and other supporting documents evidencing qualification;

• The Owner-Contractor Agreement, AIA A104, which incorporates the lists of repairs and alterations as well as the Project Architect’s plans and specs by reference;

• Detailed Construction Schedule, in addition to the "Months to Complete" entries for the listed repairs in the CNA e-Tool. Note that repairs that correct accessibility deficiencies must be completed as soon as possible, notwithstanding the standard 12-month term of the Repair Escrow; and

  • The contractor's cost breakdown of the total estimate that is consistent with Chapter 5, Section 5.3.3.5.

• E. The CNA must be fully completed within the CNA e-Tool, per Appendix 5, Section A.5.7.