A.5.7.3.7 Repair Replace Recommendation – When, Duration, and Action

A. An “Action” in the Recommendations screen for a component describes the action with which the alternative to that component will be carried out. The choices for “Action” are “repair, “replacement,” “one-time repair,” or “add new.” CNA preparers must determine “When” an action will occur for each component and selected alternative in the e-Tool by choosing one of the two available options of “Now” or “End of cycle” (End of cycle refers to the end of the default RUL of the component, or the Assessed RUL if entered).

• B. When installing a new component not currently existing at a property, the following steps are required:

1. The user first creates the item as a new Component ID and enters “0” as the assessed RUL in the Components screen and adds an alternative for that component ID in the Alternatives screen.

2. In the Repair Replace Recommendation for, select “Add New” for the alternative recommended for this component and enter the expected EUL for the added item.

3. The “When” response should be “End of cycle” for the new component/alternative, which permits a component (e.g., a dishwasher) to be added as an Immediate Repair and then located among future repairs and replacements as appropriate on the Estimate Period schedule.

C. A particular component (usually in quantities greater than 1) can be scheduled for replacement over a span of time rather than in a single year by entering a number for “Duration” in the e-Tool. The whole number entered for Duration indicates the number of years before and after the “End of cycle” year over which the component will be replaced. (e.g., a Duration entry of 1 spreads the cost of a repair/replace action equally over three years; 1 year before the end of a cycle; the indicated end of cycle year; and 1 year after the end of a cycle.). Duration is intended to recognize that RUL and EUL periods are estimates of average durability and that actual results will vary.